Lighthouse Assembly of God

 

Lighthouse Assembly of God Building Policies

                                                                       

The purpose of this Building Policy is to establish guidelines for the use of Lighthouse Assembly of God Church and its facilities which will result in a positive and safe experience for all individuals who visit here. We strive to have a community-friendly atmosphere and an attitude of fairness. We will intentionally be Christ-like in all aspects of the guidelines set forth. As the Psalmist said, "Good will come to him who is generous and lends freely, who conducts his affairs with justice."  Psalm 112:5

 

 1.  SAFETY GUIDELINES - Out of concern for the protection and safety of our children, please

            teach and follow these guidelines:

 

A. Children are not allowed to run anywhere inside the church building or parking/driving area.

B. Young children are not allowed outside unless an adult is supervising them.

C. Parents are responsible to instruct and/or supervise their children on the use of the playground

     equipment. Use of the playground equipment is limited to children who are 11 years old and younger.

     Children may play only if there is adult supervision.

D. No children are allowed in the kitchen area unless specifically supervised by an adult.

E. Escape Route floor plans will be in all rooms to show the best routes to be taken

     for emergency alerts.

F. Children and youth are not allowed in Multi-Purpose Room or Mezzanine without adult supervision.

 

It is the parents' responsibility to teach and train their children in these areas and make sure they are obeying them.  When children attend without their parents, we ask Sunday school teachers and Children's ministry workers who know and minister to these children to teach and train them in the above areas. All of us can help monitor and reinforce these guidelines to keep our children safe and encourage their good behavior. We would like to join with the parents in helping them to teach their children to respect others and the property of others.

 

 2.  FACILITY GUIDELINES AND USE -  Lighthouse Assembly of God sees the purpose of our 

          church facilities as a means to worship and serve God, and further the vision that God has given to this

          congregation which is to provide a loving home for individuals to come to know and serve the Lord Jesus

          Christ in our community and beyond. 

 

A. User must contact the Administrative Secretary to schedule a room and provide the name and phone

      number of the contact person. Church functions have first priority.

B. All non-church events need to have church member or regular attendee present in the building.

C. The building will be clean and ready for use before each event.  Areas in the building used (including chairs, tables, and coffee pots) must be left in a neat, orderly fashion when you leave. Place all paper and trash in receptacles/dumpster provided. Remove all perishable food from the premises. Wash & dry all dishes, serving utensils, pans, etc. and return to place of origin. Leave refrigerator, stove, sinks, etc., clean. Remove all decorations, clothing, flowers, etc., that belong to you, from the building.  Set-up, tear-down, and clean-up (including sweeping of floors) for all activities held in the church are the responsibility of the person in charge of the event.  EXCEPTION:  Any event scheduled for Sunday afternoon or evening that may require cleaning prior to the event will be done by the responsible party.  There is no custodian on duty on Sundays.  The responsible party will then not be required to do any cleanup after their event.

D. This facility was built on the Biblical Stewardship principle of giving in which money is freely given and trusts God to be our provider.  It is this principle by which we offer our building for community-use purposes.  In doing so, we will not allow forms of gambling, gaming, or raffle ticket sales in which money is donated with the possibility of ‘winning' a financial gain or prize.  We encourage charitable giving to help support benevolent needs but without any type of gaming incentive.

E.  No smoking inside or in close proximity to the church building.

F.  No alcohol or illegal drugs permitted on church property or in any part of the facility.

            G.  Adult supervision is required when using kitchen facilities.

H. No food, beverages, or non-bottled water are allowed in the sanctuary. In all other fellowship areas,        food and drink are allowed with adult supervision.

I.  When media with an AV Tech. person is required, he/she may need to be compensated.

J. Inappropriate dancing or music is not permitted.

K.   Use of the piano is allowed with permission.  Please do not move the piano and/or sound equipment without consulting our Music Director.

L. Throwing of rice, bird seed or confetti for any occasion is prohibited anywhere in the facility or on

      the grounds.

M. Youth groups must have adequate adult supervision for all events with one adult per ten students but

       if more than one area of church being used, there should be no less than one adult per area.

N.  When just the fellowship hall has been reserved, the closest restrooms may be used. All other rooms

      and the sanctuary are considered "off-limits" and the doors to the foyer area will be kept locked.

O.    Decorations are to be put up and taken down in a manner not destructive to church property. No tape, tacks, or pins of any kind can be applied to the walls or sound board.  This includes wall decorations.  Plasti-Tak may be used on wood and painted surfaces.

P.      If church keys are supplied to a designated leader, they are not to be reproduced under any circumstances, nor the alarm code given out. If a key is lost, it must be reported immediately.

 

3.  EVENT SCHEDULING

A.     All non-church/community events can be scheduled up to 12 months in advance.

B.     All church events can be scheduled up to 24 months in advance.

C.     Weddings/showers for members/attenders can be scheduled up to 24 months in advance.

D.     Weddings/showers for non-members /non-attenders can be scheduled up to 12 months in advance.

E.      See item number 4 below for specific procedures to reserve our building.

 

4.  RESERVATION OF ROOMS, TABLES AND CHAIRS

A.  All reservations of the building and / or furnishings are to be requested and approved through the

Secretary's Office at least two weeks in advance. The time for pick up and returns are to be during the Secretary's office hours or a pre-arranged time. This applies to our church attenders &

non-church attenders; to church events & non-church events.

B.  An event is tentatively scheduled when the Reservation & Waiver forms are filled out & received by

      the Administrative Secretary

C.  ALL events are subject to a 2-week window for approval, to help avoid potential conflicts.

D.  An event is officially booked (reserved) when the Administrative Secretary has approved the request

      and copies of the forms are sent back to the event requester.

E.  Other than an emergency, once an event is approved, no other scheduling by another party can take

      place for the scheduled room(s) for that event.

F.  As a common courtesy, should an event need to be canceled, please do so ASAP.

G.  We recommend no kitchen items be loaned out for non-church functions; and pre-approved for

      church functions.

H.  We are offering without charge the use of our building to people within our church and community

       as a ministry to others. If you would like to make a free-will donation toward the maintenance

       and ministry of our church, we would appreciate it.

 

5.  MULTI-PURPOSE ROOM   - Guidelines for Athletic events:

A.  No slam dunking or hanging from the basketball rims

B.  Athletic equipment is to remain in gym and put back in proper place.

C.  If showers are used, they must be clean when you leave.

D.  See Facility Guidelines for kitchen use and all other policies.

 

 6.  CHURCH CLOSING PROCEDURE

      The last person leaving the church is required to follow the proper closing procedure.

A.                 Turn Off -

Office - all machines and lights and set thermostat at 55/85 degrees (winter/summer temp.)

Bathrooms - all lights and make sure all water has stopped running & toilets emptied.

Kitchen - all lights, water, gas and coffee pots (unplug).

Multi-purpose Room - all lights and set thermostat at 55/85 degrees (winter/summer temp.)

Foyer - all lights and set thermostat at 55/85 degrees (winter/summer temp.)

Sanctuary - all lights and set thermostat at 55/85 degrees (winter/summer temp.)

Classrooms - all lights and set thermostat at55/85 degrees (winter/summer temp.)

Conference Room - all lights and set thermostat at 55/85 degrees (winter/summer temp.)

      B.  Check -

 All windows and outside doors are locked and handles are released.

 Close inside doors and fire doors tightly.

                  C.  Set Alarm - Important: Someone who has been trained in setting the security alarm must re-engage

it before leaving the building.

            D.  Security - When the church is not in use or occupied, it is to be locked and the alarm set.

 7.  SOLICITATION

A.  Permission must be granted from the Board to solicit the congregation for all church related ministry

      programs.  (Non-ministry related solicitation is not allowed at church functions)

B.  All approved solicitations are to be held after service in a designated area in the foyer.

 

   8.  BULLETIN BOARDS

A.  The Pastor must approve of anything placed on the foyer bulletin board no later than the Thursday before our Sunday service, even if space is available. Preference will be given to ministries within our own church over ministries outside our church when space is limited.

B. The Pastor's Secretary must approve of anything placed on the foyer information table no later than the Thursday before our Sunday service, even if space is available. Preference will be given to ministries within our own church over ministries outside our church when space is limited.

C.  The Missions Director is responsible for the missions bulletin board, which is specifically for missionary letters or promotion of missionary endeavors.

D.   The Sunday School Superintendent is responsible for the Sunday School bulletin board, which will

       highlight and encourage our Sunday School ministry.

E.  The Camp Coordinator will be responsible for the Camp Bulletin Board. He/she will get approval

      when needed from the Pastor before posting items.

 

  9.  CHURCH PROPERTY - ALL property in the church is considered church property.  Before church

          property can be donated, sold, recycled, or disposed of, the Trustees are to be contacted first.

            This includes things such as:

           

 

Updated October 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 10.  LIABILITY FORM      LIABILITY:

Lighthouse Assembly of God is not responsible for lost or stolen articles. The church is not liable for accidents or injuries due to athletic or social events. I have read and understood the above policy. I agree to abide by its provisions.

 

                        ________________________________________                __________________­­­­­                                                                                  Signature                                                            Date

========================================================================

 

 

 

I, the undersigned, have read the foregoing application and the regulations, and agree to their standards and requirements. I agree that if other services are requested, they may result in additional charges. I understand that  Lighthouse Assembly of God Church will not be responsible for any accident or injury occurring to anyone on the property while using the requested facility. FURTHER, I understand that, in the event of an emergency, Lighthouse Assembly of God Church reserves the right to cancel or reschedule this event.

 

 

Signature of Facility User                                                                                      Date

 

 

Signature of Church Representative                                                                      Date

 

OFFICE USE:

 

 

__________________________ Event Volunteer(s)       ____________________ Sound Engineer (if applicable)

 

 

 

 

 

 

 

 

 

OVER

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Matthew 10:8b "Freely you have received, freely give."

Ps 112:5 "Good will come to him who is generous and lends freely,

who conducts his affairs with justice."

 

LIGHTHOUSE ASSEMBLY OF GOD

8960 Section Line Road

Harbor Beach, Mi 48441

Phone: (989)479-9146

Website:  www.hblighthousechurch.org

 

 

Name _____________________________                    Organization __________________________

 

Address _________________________________                   Phone __________________________

 

City ___________________________             State ___________    Zip Code _____________

 

Reservation Date(s) _________________________          E-Mail address_________________________

 

Start Time (incl. set-up) _________________           End Time (incl. clean-up) _________________

 

Actual time of event______________________         Size of Group Attending __________________

 

Nature of Function:

 

­­­_____ Shower               _____ Wedding           _____ Family Event           _____Training

 

_____ Meeting             _____ Activity (specify) _________________________________

 

Facilities Desired:

 

____ Sanctuary                 ____ Kitchen           ____ Multi-Purpose Room      _____ Foyer

 

____ Sunday School Room   ____ Library        ____ Conference Room     ____Kitchenette

 

_____ Nurseries                      Other rooms (specify) ________________________________

 

 

Furnishings Needed:   

 

#________ Tables              # ________ Chairs                   _____ Other (specify) _____________________

 

Services Requested:

 

_____Pastor          _____ Facilities Coordinator       _____Sound Engineer

 

 

 

Approved By: _________________________________                  Date _______________

 

We are offering, without charge, the use of our building to people within our church and community as a ministry to others.  If you would like to make a free-will donation toward the maintenance and ministry of our church, we thank you!

 

 

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